Implementation of Visa Application through Accredited Agencies(NEW)
Regarding the Large Number of Visa Applications(NEW)
Substantial Relaxation of Visa Requirements for Nationals of India(NEW)
Points-based Preferential Immigration Treatment for Highly Skilled Foreign Professionals
Visa Waiver for Indonesian Nationals Based on a System of E-Passport Registration
Issuance of Multiple Temporary Visitor Visas for Nationals of Indonesia, Philippines, and Vietnam
Visa waiver for Thai citizens
Visa waiver for Malaysian citizens
Changes to the Basic Resident Registration Law
Visa fees will be waived for foreign nationals visiting Miyagi, Fukushima, or Iwate prefectures
Working Holiday Scheme
A Guide to Japanese Visas
Criteria of Visa Issuance
Application procedure for a temporary visitor visa
 
General Passport holders (other than PRC / HKDI / Macau Travel Permit / Russia / NIS countries)
HKDI / Macau Travel Permit holders
PRC passport holders
Russia / NIS countries passport holders
Domestic helpers
Application procedure for the "Visa for Medical Stay"
Countries & Territories with Visa Exemption
Visa Application by Holders of Certificate of Eligibility
Visa Application Form / document samples
To person holding a HKSAR passport and going to work, study or live in Japan (Website of Hong Kong Economic and Trade Office (Tokyo))
   
 

April 2012

Criteria of Visa Issuance

 

In principle, Japanese visa will be issued to an applicant, when he/she fills all of the following requirements and the issuance is regarded as reasonable.

 

a) The applicant possesses a valid passport and is entitled for the re-entry to a country of which he/she is a national or citizen or a country of his/her residence.
b) All submitted documents shall be authentic, completed and satisfactory.
c) The activities to be engaged in while in Japan, or the civil status or the position of the applicant, and the period of stay shall meet the requirements for the status of residence and the period of stay stipulated in the Immigration Control and Refugee Recognition Act. (Cabinet Order No.319 of 1951. hereinafter referred to as “the Act”)
d) The applicant shall not fall under any of the items of Article 5, Paragraph1 of the Act.


April 2006

Criteria of Visa Issuance

 

In principle, Japanese visa will be issued to an applicant, when he/she fills all of the following requirements and the issuance is regarded as reasonable.

 

a) The applicant possesses a valid passport and is entitled for the re-entry to a country of which he/she is a national or citizen or a country of his/her residence.
b) All submitted documents shall be authentic, completed and satisfactory.
c) The activities to be engaged in while in Japan, or the civil status or the position of the applicant, and the period of stay shall meet the requirements for the status of residence and the period of stay stipulated in the Immigration Control and Refugee Recognition Act. (Cabinet Order No.319 of 1951. hereinafter referred to as “the Act”)
d) The applicant shall not fall under any of the items of Article 5, Paragraph1 of the Act.


February 2008

 

Application procedure for a temporary visitor visa

 

The following is the visa application procedure for temporary visits of up to 90 days for such purposes as sightseeing; visits to relatives, friends, or acquaintances; and short-term business trips.  All of the above purposes of journey to Japan exclude engaging in any activity involving the management of business or remuneration. 

 

○ ‘Short-term business’ activities include:

  the exchange of people for culture, for inter-municipal relationships or for sport etc.
business contact, participating in conference, business meetings, contract signing, maintenance service, advertising, or market research conducted under a short term stay.

 

○‘Visits to relatives or acquaintances’:

 

‘relatives’ in general denotes spouse, and relatives by blood or relatives by affinity within three degrees of relationship.

‘acquaintances’ include friends.

 

<Common points to be noted>

 
  1. Hong Kong or Macau residents who are currently residing in Hong Kong or Macau are eligible to make visa applications. Temporary visitors are not eligible for visa applications.  Hong Kong or Macau residency visas as well as Hong Kong or Macau ID card need to be demonstrated.  For those with residency visas expiring during their period of stay in Japan, please extend the residency visa before visa application.
  2. In principle, applicants must apply in person.  Applying for family members are only permitted if legal relationship proofs such as marriage certificate or birth certificate are presented upon application.  Even in the case of applying for family members, an application form must be signed by the applicant (for minors not in school yet, a parent may sign on his/her behalf).
  3. Original documents should be submitted within 3 months of their issuance.  Please note that photocopied documents and documents without appropriate chops and signatures (in the case of companies, company chops and representative’s seal or signature; in the case of individuals, personal seal or signature is required) are not acceptable.
  4. Please note that an application will not be accepted unless all required documents are presented (including photocopied documents and documents where appropriate chops and signatures are required).  Also, each category of the visa application form must be filled in properly (please fill in ‘nil’ or ‘N/A’ where appropriate).
  5. Please note that applicants may be requested to provide any other document deemed necessary.
  6. Upon visa issuance, a third party may collect an applicant’s visa on his or her behalf.  A visa application receipt must be presented. 
  7. The visa application fee must be paid in Hong Kong dollars and in cash only.  The visa fee may vary depending on the passport and visa type.  Please reconfirm upon visa application.
  8. In general, the validity of the visa is 3 months, and there will be no extensions.
  9. Please note that all submitted documents will not be returned to the applicants with visa applications that are not approved or withdrawn. 

 


General Passport holders (other than PRC / HKDI / Macau Travel Permit / Russia / NIS countries)

<Common Necessary Documents>

 
  1. Visa Application Form to Enter Japan (Must be signed by the applicant.  Please see format)
  2. Passport (original and copy)
  3. Hong Kong or Macau identity card (original and copy)
  4. Valid Hong Kong or Macau residency visa (original and copy)
  5. One passport-size color photo taken within 6 months (45mm X 45mm, front-facing, without hat, without background)
  6. Documents listed below (original) 

 

For short-term business
[Necessary documents prepared by the applicant]

 

Certificate of employment including details of the applicant’s position, destination, period of stay, purpose of journey, who is responsible for the travel expenses (please see sample).

In the case where the applicant is responsible for the travel expenses, a past year’s salary proof from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy).

(Note) There are cases where documents from Japan such as invitation letter, business transactions proof, meeting details, itinerary, guarantee letter, corporate registration/ an explanation or outline of the company or organization, are required.

 

 

For visit to relative or acquaintances
[Necessary documents prepared by the applicant]

 

Documents showing the relationship between the applicant and the relative or acquaintance

In the case of a relative, family register, birth certificates etc
In the case of an acquaintance, documents that show the relationship between applicant and inviting person (photographs or letters etc)

Documents showing ability to support the travel expenses

A past year’s salary proof from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy).

 

[Necessary documents prepared by the guarantor in Japan]

 

Invitation letter (format attached)

Itinerary (format attached)

Guarantee letter (format attached)

Guarantor’s certificate of employment (In the case of self-employment, a copy of the business license certificate or corporate registration)

Latest tax imposition (payment) slip issued by local government offices, tax payment slip issued by taxation offices or copy of income declaration endorsed by taxation office (each must show the total amount of income.  Tax subtraction slip (gensen-chosyu-hyou) is not acceptable).

Guarantor’s authorized copy of residence registration (for household use). A foreigner is only eligible to be a guarantor if he/she is residing in Japan under a 3-year or above period of stay with employment status.

Guarantor’s passport copy (including bio-data page and pages with residency related visas and immigration stamps)

 

 

For sight-seeing
[Necessary documents prepared by the applicant]

 

Documents showing ability to support the travel expenses

A past year’s salary proof from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy).

(Note) There are cases where flight or ship confirmation, schedule etc are required.

 

<Visa Issuance>

In principle (it is necessary to submit all required documents), a visa is issued around 1 week from the date of visa application (excluding Saturday, Sunday and Public Holiday).


HKDI / Macau Travel Permit holders
<Points to be noted>

 

The HKDI or Macau Travel Permit must have at least 6 months validity.

 

<Common Necessary documents>

 
  1. Visa Application Form to Enter Japan (Must be signed by the applicant.  Please see format)
  2. HKDI or Macau Travel Permit (original and copy)
  3. Hong Kong or Macau identity card (original and copy)
  4. One passport-size color photo taken within 6 months (45mm X 45mm, front-facing, without hat, without background)
  5. Certificate of employment (for dependents, certificate of employment or related documents of spouse or parent and marriage or birth certificate) (Please see sample)
  6. Documents listed below (Original)

 

For short-term business
[Necessary documents prepared by the applicant]

 

Certificate of employment including details of the applicant’s position, destination, period of stay, purpose of journey, who is responsible for the travel expenses (may combine with above 5.) (please see sample).

In the case where the applicant is responsible for the travel expenses, a past year’s salary proof from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy),

(Note) There are cases where documents from Japan such as invitation letter, business transactions proof, meeting details, itinerary, guarantee letter, corporate registration/ an explanation or outline of the company or organization, are required.

 

For visit to relative or acquaintances
[Necessary documents prepared by the applicant]

 

Documents showing the relationship between the applicant and the relative or acquaintance

In the case of a relative, a copy of one’s family register, birth certificates etc
In the case of an acquaintance, documents that show the relationship between applicant and inviting person (photographs or letters etc)

Documents showing ability to support the travel expenses

A past year’s salary proof from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy).

 

[Necessary documents prepared by the guarantor in Japan]

 

Invitation letter (Please see format)

Itinerary (Please see format)

Guarantee letter (Please see format)

Guarantor’s certificate of employment (In the case of self-employment, a copy of the business license certificate or corporate registration)

Latest tax imposition (payment) slip issued by local government offices, tax payment slip issued by taxation offices or copy of income declaration endorsed by taxation office (each must show the total amount of income.  Tax subtraction slip (gensen-chosyu-hyou) is not acceptable).

Guarantor’s authorized copy of residence registration (for household use). A foreigner is only eligible to be a guarantor if he/she is residing in Japan under a 3-year or above period of stay with employment status.

Guarantor’s passport copy (including bio-data page and pages with residency related visas and immigration stamps)

 

For sight-seeing
[Necessary documents prepared by the applicant]

 

Documents showing ability to support the travel expenses

A past year’s salary proof from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy).

(Note) There are cases where flight or ship confirmation, schedule etc are required.

 

<Visa Issuance>
In principle (it is necessary to submit all required documents), a visa is issued around 1 week from the date of visa application (excluding Saturday, Sunday and Public Holiday). 


PRC passport holders

<Necessary documents (all applicants)>

 
1. Visa Application Form to Enter Japan (Must be signed by the applicant.  Please see standard format)
2. Passport (original and copy)
3.

Hong Kong or Macau identity card (original and copy)

4. Valid Hong Kong or Macau residency visa (original and copy)
5. One passport-size color photo taken within the last 6 months (45mm X 45mm, front-facing, without hat, without background)
6. Record of previous travel to Japan, European/American countries, if any (old passports etc)
7. Documents listed below (original)
   
 
(1) For short-term business
 
A. Applicants who have residency status in Hong Kong or Macau that is either permanent or valid for one year or more, and who are able to return to Hong Kong or Macau under the same residency status after their trip to Japan.
 

[Necessary documents prepared by the applicant]

 
Certificate of employment (for students: school or university letter confirming enrolment) including details of the applicant’s position (or school admission), destination, period of stay, purpose of journey, and information about who is responsible for the travel expenses (please see sample).
In cases where the applicant is responsible for the travel expenses, proof of past year’s salary from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy)
Full itinerary of stay in Japan (please see standard format) ※PRC passport holders with student residency status in Hong Kong or Macau are not required to provide this document.
   
 

[Documents required from Japan]

 
In principle, no documents from Japan are required.
However, if a guarantor in Japan is deemed necessary during the visa examination process, the applicant may need to submit extra documents from the guarantor such as ①invitation letter (please see standard format), ② itinerary (please see standard format), ③ guarantor letter (please see standard format), ④ authorised copies of corporate registration, trading certificates and conference details etc.
   
 
B. Applicants who do not qualify for category A (above), but are legally staying in Hong Kong or Macau (excluding sightseers and temporary visitors to Hong Kong or Macau).
 

[Necessary documents prepared by the applicant]

 
Certificate of employment (for students: school or university letter confirming enrolment) including details of the applicant’s position (or school admission), destination, period of stay, purpose of journey, and information about who is responsible for the travel expenses (please see sample).
In cases where the applicant is responsible for the travel expenses, proof of past year’s salary from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy)
 

[Documents required from Japan]※PRC passport holders with student residency status in Hong Kong or Macau are not required to provide these documents.

Invitation letter (please see standard format)
Full itinerary of stay in Japan (please see standard format)
Guarantor letter (please see standard format)
Authorised copy of corporate registration (for an unregistered organization, an explanation or outline of the company or organization is required)
   
 
(2) For sightseeing
 
A. Applicants who have residency status in Hong Kong or Macau that is either permanent or valid for one year or more, and who are able to return to Hong Kong or Macau under the same residency status after their trip to Japan
 

[Necessary documents prepared by the applicant]

 
Documents demonstrating the applicant’s ability to support his/her travel expenses, i.e. proof of past year’s salary from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy)
Certificate of employment (please see sample). (For dependants, the spouse’s or parent’s certificate of employment together with proof of the legal relationship, such as marriage and/or birth certificates (original and copy)) ※PRC passport holders with student residency status in Hong Kong or Macau are not required to provide this document.
Full itinerary of stay in Japan (please see standard format) ※PRC passport holders with student residency status in Hong Kong or Macau are not required to provide this document.
   
 

[Documents required from Japan]

 

In principle, no documents from Japan are required.
However, if a guarantor in Japan is deemed necessary during the visa examination process, the applicant may need to submit extra documents from the guarantor such as ① invitation letter (please see standard format), ② itinerary (please see standard format), ③ guarantor letter (please see standard format), ④ guarantor’s employment certificate (for guarantors who are self employed: business license certificate or authorized copy of corporate registration etc), ⑤ guarantor’s latest tax imposition (payment) slip issued by local government offices, tax payment slip issued by taxation offices or copy of income declaration endorsed by taxation office (tax subtraction slip (gensen-chosyu-hyou) is not acceptable), ⑥ authorized copy of residence registration (NOTE: only foreign residents who are residing under a 3-year period of stay are eligible to be guarantors), ⑦ Copy of guarantor’s passport (including bio-data page and pages with residency related visas and immigration stamps).

   
 
B. Applicants who do not qualify for category A (above), but are legally staying in Hong Kong or Macau (excluding sightseers and temporary visitors to Hong Kong or Macau).
 

[Necessary documents prepared by the applicant]

 
Documents demonstrating the applicant’s ability to support his/her travel expenses, i.e. proof of past year’s salary from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy).
Certificate of employment (please see sample). (For dependants, the spouse’s or parent’s certificate of employment together with proof of the legal relationship, such as marriage and/or birth certificates (original and copy)) ※PRC passport holders with student residency status in Hong Kong or Macau are not required to provide this document.
   
 

[Documents required from Japan]※PRC passport holders with student residency status in Hong Kong or Macau are not required to provide these documents.

 
Invitation letter (please see standard format)
Full itinerary of stay in Japan (please see standard format)
Guarantor letter (please see standard format)
Guarantor’s employment certificate (for guarantors who are self employed: business license certificate or authorized copy of corporate registration etc)
Guarantor’s latest tax imposition (payment) slip issued by local government offices, tax payment slip issued by taxation offices or copy of income declaration endorsed by taxation office (tax subtraction slip (gensen-chosyu-hyou) is not acceptable)
Authorized copy of residence registration (NOTE: only foreign residents who are residing under a 3-year period of stay are eligible to be guarantors)
Copy of guarantor’s passport (including bio-data page and pages with residency related visas and immigration stamps).
   
 
(3) For visiting relatives/acquaintances
 

[Necessary documents prepared by the applicant]

 
Documents showing the relationship between the applicant and his/her relative(s), or acquaintance(s) etc, i.e.
  In the case of visiting a relative(s): family register, birth certificates etc
 

In the case of visiting an acquaintance(s): documents to show the relationship between the applicant and his/her acquaintance(s) (e.g. photographs or letters etc)

Documents demonstrating the applicant’s ability to support his/her travel expenses, i.e. proof of past year’s salary from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy)
   
 

[Documents required from Japan]

 
Invitation letter (please see standard format)
Full itinerary of stay in Japan (please see standard format)
Guarantor letter (please see standard format)
Guarantor’s employment certificate (for guarantors who are self employed: business license certificate or authorized copy of corporate registration etc)
Guarantor’s latest tax imposition (payment) slip issued by local government offices, tax payment slip issued by taxation offices or copy of income declaration endorsed by taxation office (tax subtraction slip (gensen-chosyu-hyou) is not acceptable)
Authorized copy of residence registration (NOTE: only foreign residents who are residing under a 3-year period of stay are eligible to be guarantors)
Copy of guarantor’s passport (including bio-data page and pages with residency related visas and immigration stamps).
  <Visa Issuance>
  In principle (provided all the necessary documents are submitted), the visa examination process takes about one week to complete. In certain cases, however, it may take up to 2 to 3 months. Early submission of a visa application is therefore recommended.



 

Russia / NIS countries passport holders

Please see ‘Guideline for Russia / NIS countries passport holders’ for required documents.

 

<Necessary documents>

 
  1. Visa Application Form to Enter Japan (Must be signed by the applicant. Please see format)
  2. Passport (original and copy)
  3. Hong Kong or Macau identity card (original and copy)
  4. Valid Hong Kong or Macau residency visa (original and copy)
  5. Two passport-size color photos taken within 6 months (45mm X 45mm, front-facing, without hat, without background)
  6. Documents listed below (original)

 

For short-term business
[Necessary documents prepared by the applicant]

 

Certificate of employment including details of the applicant’s position, destination, period of stay, purpose of journey, who is responsible for the travel expenses (please see sample).

In the case where the applicant is responsible for the travel expenses, a past year’s salary proof from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy),

 

[Necessary documents prepared by the guarantor in Japan]

 

Invitation letter (Please see format)

Itinerary (Please see format)

Guarantee letter (Please see format)

Authorised copy of corporate registration (for an unregistered organization, an explanation or outline of the company or organization is required)

 

 

For visit to relative or acquaintances / sight-seeing
[Necessary documents prepared by the applicant]

 

Documents showing the relationship between the applicant and the relative or acquaintance

In the case of a relative, family register, birth certificates etc
In the case of an acquaintance, documents that show the relationship between applicant and inviting person (photographs or letters etc)

Documents showing ability to support the travel expenses

A past year’s salary proof from an official organization; or past 3 months’ bank book or bank statements in the name of the applicant (original and copy).

(Note) For sight-seeing purpose, there are cases where flight or ship confirmation, schedule etc are required.

 

[Necessary documents prepared by the guarantor in Japan]

 

Invitation letter (Please see format)

Itinerary (Please see format)

Guarantee letter (Please see format)

Guarantor’s certificate of employment (In the case of self-employment, a copy of the business license certificate)

Latest tax imposition (payment) slip issued by local government offices, tax payment slip issued by taxation offices or copy of income declaration endorsed by taxation office (each must show the total amount of income.  Tax subtraction slip (gensen-chosyu-hyou) is not acceptable).

 Guarantor’s authorized copy of residence registration (for household use). A foreigner is only eligible to be a guarantor if he/she is residing in Japan under a 3-year or above period of stay with employment status.

Guarantor’s passport copy (including bio-data page and pages with residency related visas and immigration stamps)

 

 

<Visa Issuance>
In principle (it is necessary to submit all required documents), the duration of visa examination takes about 1 to 2 weeks.  For certain cases, it may take about 2 to 3 months. Early submission of a visa application is recommended.

 


 

Domestic Helpers

<Points to be noted>

 

It is unacceptable if the employment contract will be expired before departure or during his/her stay in Japan (It is necessary to guarantee that the domestic helper will return to Hong Kong or Macau).

The Japanese Government does not recognize foreign domestic helpers in general.  Following that, it is possible for domestic helpers to accompany his/her employer to Japan for sightseeing purpose etc for a short period of time.  However, for employers or other persons who have a residence in Japan, activities (such as nursing, baby-sitting, housework) performed by domestic helpers as personal helpers are not recognized.

It is necessary for the employer to travel together on the same flights with the domestic helper.

In the case where the employer cannot accompany the domestic helper, it is possible that a family member from the same residence (spouse etc.  However, excluding minors) may travel together on the same flights with the domestic helper.

 

[Necessary Documents]

 
  1. Visa Application Form to Enter Japan (Must be signed by the applicant.  Please see format)
  2. Passport (original and copy)
  3. Hong Kong or Macau identity card (original and copy)
  4. Valid Hong Kong or Macau residency visa (original and copy)
  5. One passport-size color photo taken within 6 months (45mm X 45mm, front-facing, without hat, without background)
  6. Employment contract (original and copy)
  7. Employer’s passport copy and Japanese visa copy (if required)
    In the case where the employer cannot accompany the domestic helper, passport copy and Japanese visa copy (if required) of the family member from the same residence (spouse etc.  However, excluding minors), and legal relationship proofs (e.g. marriage certificate, birth certificate) (Please provide originals and submit a copy)
  8. Guarantee letter from the employer (including traveling member/s, period of stay, purpose of journey, who will be responsible for the travel expense)(sample attached)
  9. Confirmed round trip air-tickets of the employer and the domestic helper.  In the case where the employer cannot accompany the domestic helper, confirmed round trip air-tickets of the family member from the same residence (coincide with above 7.)

<Visa Issuance>
In principle (it is necessary to submit all required documents), a visa is issued around 1 week from the date of visa application (excluding Saturday, Sunday and Public Holiday).



Visa Application by Holders of Certificate of Eligibility

In principle, Hong Kong or Macau residents are eligible for visa applications.

Please apply in person with the following documents:

 
  1. Visa Application Form to Enter Japan (Must be signed by the applicant.  Please see format)
  2. Passport (original and copy)
  3. Hong Kong or Macau identity card (original and copy)
  4. Valid Hong Kong or Macau residency visa (original and copy)
  5. One passport-size color photo taken within 6 months (45mm X 45mm, front-facing, without hat, without background)
  6. Certificate of Eligibility (original and copy)


<Visa Issuance>
In principle (it is necessary to submit all required documents), a visa is issued around 1 week from the date of visa application (excluding Saturday, Sunday and Public Holiday).  However, the duration of visa examination may vary depending on the passport type and purpose of journey etc.

 


Visa applications letter format and related document samples

 

Visa application form to enter Japan

Certificate of employment / Certificate of enrollment (student registration)

Invitation letter

Itinerary

Guarantee letter

Explanation or outline of the company or organization

Guarantee letter from employer (for domestic helpers)